General Information

ATTENDANCE:
Attendance at Beauty Weekend is open to the Professional Salon Industry and Public. Registrations for attendees may be purchased in advance here. Beauty Weekend – Beauty Business Expo.

BADGES:
We will not be mailing badges this year. All booth staff will need to pick-up onsite at exhibitor registration. The exhibitor registration area will be located in the main floor on the third floor, of the main lobby. Every Exhibition will get two badges.

EXHIBITOR SERVICES AREA:
An Exhibitor's Service Desk will be located at the front of the third floor. This area will have service representatives for labor, furniture, freight, electrical, phones etc. After you have checked in at the Exhibitor Registration Desk, check your booth and if anything is missing, please visit the service desks and confirm your pre-ordered services and equipment. The service desks will be open during move in, the show and move out.

The person in charge of your exhibit should carefully inspect and personally sign for all work order forms. If you disagree with a bill presented for your signature, question it immediately. If you cannot come to a satisfactory agreement with the contractor, contact Show Management. Do not put it off! Once the Show has ended, it becomes very difficult to resolve differences

SECURITY:
Show Management will provide a 24-hour guard service from the move-in of freight until the removal of all crates and materials on Wednesday. Although we do our best to deter theft, Show Management is not responsible for lost or stolen items. Security for individual booths and their contents is the responsibility of each Exhibitor.

All Exhibitors and booth personnel must have Exhibitor Badges to have access to the Exhibit Hall. Badges are not transferable. Exhibitors will have access to the exhibit 5:00 am all set up start and must be done half an hour before doors are opening. DO NOT SCHEDULE APPOINTMENTS WITH ATTENDEES ON THE SHOW FLOOR PRIOR TO THE SHOW OPENING OR AFTER SHOW CLOSING.

Security Tips:

• If you have a product which you allow people to try out, be sure that each potential customer is supervised. To avoid theft, consider asking for a credit card or license as a form of deposit from people who you allow to demo your product.
• Have replacements available either on-site, at a local distributor or on stand-by at your office for overnight shipment.
• Do not list contents on outside of boxes.
• Carry a detailed list of what you ship, in which box it was packed and repack in the same manner. Keep a copy in your office and check your shipment when it returns.

SHIPPING YOUR EXHIBIT:
There are three ways to get your exhibit to the Exhibit Hall: ship it in advance; ship it to show site; or hand carry to show site.
• Shipped Directly to Show Site - Freight shipped directly to the Exhibit Hall should arrive during the published exhibitor move-in schedule. Shipments will be received on a first-come, first-served basis.
• Hand-Carried to Show Site - Exhibitors are allowed to carry in some materials. The hand carry restrictions are stipulated in the shipping information section of this manual.

TIPS:

• Separate your shipment by display and product. (Direct to Show Site Only) Product must be labeled as PRODUCT ONLY. Please see the SHIIPING INFORMATION TAB for Product only shipments
• UPS or FedEx are NOT preferable shippers when sending to show site.

STANDARD BOOTH EQUIPMENT:

• The following standard booth equipment is provided to four or more booths surrounded by aisles on all four sides booth at no additional cost:
  
  Booth Equipment
  One table
  Two Chairs

SHOW MANAGEMENT STAFF:
Beauty Weeknd Show Management Staff: Beauty Weekend – Beauty Business Expo

SHIPPING INFORMATION:
Beauty Weekend 2094 N University Dr. Sunrise, FL 33322

Beauty Weekend has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move-in and move-out of the show. Beauty Weekend will not be responsible for material they do not handle!

Crates, boxes, and packing materials must be removed from booths and stored during the show. No empty crates or boxes can be used as display counters or props unless they are chemically treated to resist flame. Please place small containers inside larger ones to facilitate storage. As soon as your containers are empty, place "EMPTY" stickers on them so that they can be stored immediately. Your cooperation in keeping the aisles clear to facilitate the moving of containers is appreciated.

ADVANCE WAREHOUSE SHIPMENTS:
Advance shipments to Beauty Weekend must arrive before the published deadlines to avoid additional fees.

Shipments sent to the warehouse include the following service:
• Receiving common freight at store
• Up to 30 days storage prior to move-in date
• Delivery to exhibitor's booth

Please Note:
• Loose materials will not be accepted
• Materials must be shrink-wrapped, bound or crated
• Crated advance shipments requiring special handling or un-crated, un-skidded shipments will be charged a surcharge
• Shipments consigned to warehouse after the advance shipping date, or after the show opens, will be assessed at the above rates, plus an additional delivery charge

All shipments, advanced to the warehouse, must arrive by August 30, 2026 and be clearly labeled:

Beauty Weekend
Exhibiting Company Name
2094 N University Dr.
Sunrise, FL 33322

Certified weight ticket, the exhibitor will incur a surcharge fee to weigh & calculate the correct weight. Shipments must be sent with freight charges PREPAID. Collect shipments will not be accepted.

DIRECT SHIPMENTS:
Any materials shipped directly to Broward County Convention Center must arrive during the published shipping dates.
(PLEASE SEE SHIPPING INFORMATION )

Shipment sent directly to show site include the following services:
• Unloading common freight at the exhibit hall from an outside carrier or exhibitor's truck
• Delivery to exhibitor’s booth
• Storage of your empty crates
• Empty crate removal and return after show
• Loading out to dock if required

Please Note:
• Materials must be shrink-wrapped, bound or crated
• In order to receive the discounted product rate, your shipping must be labeled as PRODUCT ONLY. No display items or exhibit materials can be part of the shipment.
• Crated shipments requiring special handling or un-crated or un-skidded shipments will be charged a surcharge

All vehicles arriving on-site for unloading must first check in with Beauty Weekend Traffic Manager to be cleared for staging.
Vehicles must be attended by a licensed driver at all times.

All shipments, direct to show site, must be clearly labeled with:

Beauty Weekend
Company Name:
Beauty Weekend
Exhibiting Company Name
2094 N University Dr.
Sunrise, FL 33322

Shipments must be sent with freight charges PREPAID. Collect shipments will not be accepted.

Certified weight tickets are required to accompany all shipments. If shipments are received without a certified weight ticket, the exhibitor will incur a surcharge fee to weigh & calculate the correct weight.

HOUSE RULES FOR "HAND CARRIED" GOODS

As a customer of the Broward County Convention Center, (Beauty Weekend), we want to make you aware of our Hand Carry Policy.
For those of you who drive to the event and wish to unload your product/materials and bring them to your booth, please be aware of the following procedures.

Exhibitors may hand carry their own materials into the exhibit space, provided they do not use material-handling equipment to assist them. Any labor used to hand carry must be performed by full-time company employees, and they must be prepared to show proof of employment.

Parking for loading/unloading must be performed from parking lots only. Curbside loading/unloading is prohibited. Parking on Broward County Convention Center roadways is prohibited, and any unattended vehicles will be towed at the owner’s expense. Only pickups or passenger vans will be allowed to park in Broward County Convention Center parking lots for hand carry purposes. Any vehicles parked in the lots for hand carry are required to be personally owned vehicles; rentals are not allowed in the lots. Vehicles larger than pickups, vans or vehicles with trailers, must use the show’s contractor for freight unloading. See the following examples of vehicles allowed/not allowed.

Escalators will no longer be allowed to move hand-carry materials, and all boxes and suitcases will need to use the available elevators without the use of freight-moving equipment.

Approved for Hand Carry Use
• Lightweight luggage carts
• Hanging garment racks for moving hanging garments ONLY
• Pop-up displays in rolling cases


Not allowed for hand carry use:
• Hand carts, hand trucks, pallet jacks, or any four-wheel cart or dolly. Garment racks loaded with boxes are not allowed.
• Access to the loading dock and/or freight doors
• Any freight that cannot be hand carried by one person
• Any freight moved by a moving or freight company, contractor, or any persons other than full-time employees of the exhibiting company

SHIPPING TIPS:
Decide if your freight is going in advance to the warehouse or to arrive on-site during set-up

• Advantages to advance shipping:
• Your freight is off-loaded first and should be in your booth when you arrive.
• You can have assurance of knowing your freight has arrived at its destination by calling the warehouse in advance.
• You can see your shipment off-loaded, as on-site freight shipments usually arrive after exhibitors are allowed hall entry.
• For fragile equipment, unboxed and uncrated, handling is minimal.
• You may need air service if your shipping “window” is short
• If your shipment is ground, use a professional shipper! You have a choice of overnight package delivery services, major van-line service or common carrier trucking firms. In making your decision, realize that most overnight services will not wait if there is a line to drop-off freight at the docks. They will leave and return later or the next day. So, if you need your freight “first thing” this may not be your best choice.
• Please be sure to send shipments with a certified Bill of Lading specifying accurate weight and the total number of pieces.

Be certain that your personnel who will be supervising set-up of your booth have copies of the shipping paperwork, especially:

• Name of the shipping firm with evening and weekend contact information
• Number on the shipping bill and appropriate tracking numbers / information
• How much freight is expected, in pieces and pounds
• List of contents in crates/boxes, and instructions for assembly or display.
• Name and phone number of person who scheduled the shipment of materials